PRIVACY
Your information.
Who is responsible?
QM SYSTEM, 10, rue de la Têt, 66270 Le Soler, France, is responsible for the information you provide when contacting the company. For privacy requests, write to smazacz@qmsystem.fr.
When you contact us
Contact links open your email or phone application. The partnership application form uses a separate private store for applications and supporting PDFs.
Depending on the request, this processing is necessary to take steps before entering into a contract, to perform a contract, or for QM SYSTEM’s legitimate interest in responding to professional correspondence. Providing information is voluntary, but a way to contact you and a description of your request are needed for a useful response.
Access and retention
Enquiries are handled by QM SYSTEM and by the technical service providers needed for email and hosting. Correspondence is retained for the time needed to handle the request and any resulting business relationship, with longer retention where required for legal obligations or the establishment, exercise or defence of legal claims. You may contact QM SYSTEM about the retention applicable to your correspondence.
Cookies and technical data
The site has no advertising or audience-measurement tools. Partner applications and administration use a session cookie necessary to protect forms and private access, without advertising tracking.
PlanetHoster is a Canadian company; the hosting selected for this website is located in France. Further information about the provider’s processing is available in PlanetHoster’s privacy policy.
Interactive map
Opening the interactive map loads map tiles from OpenStreetMap. Selecting the satellite view loads imagery and attribution from Esri. These providers receive the connection information needed to deliver their maps, including your IP address. The site does not request your device location. Manufacturer and Google Maps links open only when selected. When you request a driving route from the QM SYSTEM base, its coordinates and the destination town coordinates are sent to the FOSSGIS routing service (OSRM / OpenStreetMap), which also receives your connection information. Routes are indicative one-way trips to town-level locations, with estimated travel times without traffic.
Your rights
Subject to applicable conditions, you may request access, correction, erasure, restriction, portability, or object to processing based on legitimate interests. Contact smazacz@qmsystem.fr. You also have the right to lodge a complaint with the French data protection authority, CNIL.
Last updated: 6 October 2026.
Partner network applications
QM SYSTEM processes your application, based on your consent, to consider future collaborations. Records, PDFs and backups are restricted to QM SYSTEM and the technical providers required for hosting and storage. Retention is limited to 24 months after the last confirmed contact; extending retention requires a confirmed new contact. Encrypted backups expire within 30 days after creation. Your identity, CV, contact details, certificate numbers and documents remain private. After map agreement and QM SYSTEM validation, an anonymous technical profile presents equipment, experience, qualifications, approvals and scopes entered in the form. Keyword searches use this structured information; CVs are not read automatically. You may withdraw consent and request erasure by writing to smazacz@qmsystem.fr. The complete notice accompanies the application form.
Partner account and sign-in
Your partner account uses your email address as its identifier. Confirmation and recovery emails are used only to secure this access. Your password is stored as a non-reversible hash. An essential session cookie protects sign-in; the session expires after 30 minutes of inactivity. Unactivated accounts are deleted after 7 days and inactive accounts after 24 months without signing in. Application retention and review conditions continue to apply to your record.
Profile updates and notifications
A confirmed account lets partners view, complete and edit their form. Answers and attachments can be saved on the server at any time, even when the form is incomplete. They are restored automatically on sign-in, subject to the profile or account retention period. Only submission triggers review. Submitting an update puts the profile under review and pauses public coverage until validation. Emails inform the partner and QM SYSTEM of submitted changes, then inform the partner of validation. Previous versions and related documents remain in private history, subject to the application retention period.